Understanding Cloud Computing 1 - Software as a Service

If you’re new to the concept of Software as a Service (SaaS), read on to learn what it is and how it can help you transform your business.

What is Software as a Service?

Software as a Service is a cloud service which allows consumers to access software applications over the internet. Applications are hosted in the cloud and can be used by individuals and businesses around the world, using a diverse array of devices.

Google, Twitter, and Facebook are all examples of SaaS, enabling users to access the service from computers, tablets and mobiles.

What are the benefits of SaaS?

Some people refer to SaaS as software-on-demand and describe it as a way to rent software rather than buy it. There’s no need to go through a lengthy installation process as the software can be accessed online through the cloud.

Save space on devices

Since information is stored in the cloud rather than on individual computers, this saves space on the user’s device. As a result, programs are often able to run at a faster speed because the device’s hard drive isn’t overwhelmed with information.

Prevent data loss

Generally, data is safer when it’s stored in the cloud rather than on individual devices. If a device was to become severely damaged and data was lost, the information stored on the SaaS software would still be accessible.

Pay for what you use

Unlike an installable piece of software, SaaS usually allows users to cancel their subscriptions when they no longer need to use them. Depending on the type of software you’re using, this could save you money.

Automatic updates

When using SaaS, updates are likely to be readily available and free of charge. There’s no need to install any new software or slow the device down with more data.

Unlimited number of users

Unlike software that needs installation, there’s also no limit to the number of users and/or devices from which the software can be accessed. SaaS applications can be accessed by any device providing it is internet enabled, making it easy for people to use the software, no matter where they are.

How can businesses use SaaS?

SaaS plays an important role in any business. It can provide companies with accounting, invoicing, planning and performance monitoring software. It can reduce your expenses and boost your turnover. Here are just a few ways it can transform the way your company operates:

Easy communication

SaaS can enable you to improve both internal and external communication. Not only can employees collaborate with one another using cloud based software, but communication with customers can also be improved too.

Responding to customers promptly, whether they’re long term, new or potential, has never been so important. After all, if you fail to embrace customers’ favoured communication platforms, they may go to a competitor.

Flexible working

If you offer employees flexible working hours and the ability to work from home, SaaS will enable them to access company data from the comfort of their own sofa.

Thanks to SaaS, business meetings don’t have to be limited to the boardroom. Whether you meet a potential client in a coffee shop or a trade show, you can show off your latest presentation from your tablet.

Protect data

Protecting customer and client data is an important part of running your own company, particularly if you store payment details and personal information. Storing data in the cloud can often be much safer than storing it on devices in your business.

By storing it in the cloud, not only can you make regular backups, you can also restrict access in the event of a security breach. If, however, equipment was to become lost or stolen, any information or software stored on that device could fall into the wrong hands.


If you’d like to learn more about SaaS, please get in touch with the team at Prism.