Video Conferencing – What Are the Options?

Video conferencing has become a regular part of our work experience, and with another spell of lockdowns, that isn’t likely to change anytime soon.

When it comes to the options for video conferencing, the list can seem endless for the tech you have at your disposal.

So, why don’t we go through some of the options for tech that can make video conferencing a breeze, from the most affordable and basic options to the advanced, streamlined ones?

  • The basic level

If you have a phone, tablet/iPad or a laptop, you can already be good to go for a smaller video conference from your home.

Software such as Zoom, Microsoft Teams and Skype are available across devices, though it would be more advisable to only rely on your phone when other options are unavailable.

As most laptops have built-in webcams, all you need to focus on with your setup is ensuring you have adequate lighting and that your sound settings are sensible.

You can either check these in your system preferences, or directly through the app’s sound settings, to make adjustments such as increasing your input volume in order to ensure you are heard.

Testing your input and output volume before a call would be advisable, with most software offering an option to test your microphone volume and output.

  • The intermediate level

For those who require more capabilities for group settings and usability, there are a few options.

If you plan on video conferences with multiple people in one room, a VoIP (voice over IP) conferencing phone could be a great option and offers a more efficient alternative to built-in microphones.

With most conference rooms relying on television screens for display, the main priority is usually camera and audio capabilities.

Similarly, upping your camera capabilities above the basic built-in webcam will be necessary for larger group meetings, such as a webcam with wide-angle support in order to suit a large conference room.

Whether Wi-Fi, Bluetooth or USB connected, you want to make sure that the camera suits your needs in terms of sharpness due to the often-dull lighting of conference rooms.

  • The advanced level

Those who want to have the most streamlined, efficient option will require a complete room solution.

Unlike the beginner level, which is suitable for one-to-one calls or smaller group meetings for remote workers, this option is for larger meetings for teams and for clients.

Engage-By-Prism provides a fully managed video conferencing solution, including support and training, delivered on a single monthly subscription with no capital outlay.

Acoustic performance, lighting, cabling and room construction are all taken off your hands and maximised to your needs after a consultation.

Rather than scratching your head over audio constraints, multi-screen options and external scheduling displays you can have it all fully delivered with ongoing support.

The technology you decide to implement will depend on your needs, budget and team size, but there are options for everyone.

If you’d like to find out more about Engage-By-Prism, you can call 0345 121 7770.